Certified inspections for workplace safety

Photos, videos and safety checks certified at the source: every inspection produces evidence that holds up in audits and in court.

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Prevention you can proveInspection closed on siteReady when the inspector arrives
Safety officer documenting a machine guard with a smartphone during a workplace safety inspection

Safety work produces evidence every day: inspection photos, hazard videos, equipment checks, meeting records. Most of it stays on personal phones, with no verified time and no proof of integrity. TrueScreen certifies every file at the source: the record becomes incontestable, and it is ready when the inspection ends.

SectorWorkplace safety, occupational health, prevention
FunctionHSE, safety management, operations, occupational health
Key processSafety inspections, internal audits, PPE checks, hazard reporting
Certified contentPhotos, videos, safety checklists, inspection reports, non-conformity records
OutputCertified documentation and reporting with legal value
AdoptionApp / Web / API / SDK

Needs

  • Data piles up fastEvery inspection leaves photos, videos and records behind.
  • Capture is fragmentedEach supervisor records in a different way, on a different device.
  • Evidence is easy to contestA file with no certain date and no verifiable integrity is easy to deny.
  • Reporting is slowPutting the material back together afterwards costs hours.
  • Inspections expose youWithout structured evidence, liability lands on the employer.

Solution

TrueScreen fits into the safety inspection process. Safety officers, HSE managers and supervisors certify on site, on the App or the Web Portal.

  • Forensic capture at the source. Data is born certified, not sealed afterwards.
  • Immutable metadata. Date, time, GPS coordinates and an eIDAS digital signature.
  • One archive. Everything lands in a single place, open to everyone in prevention.
HSE professionals reviewing a safety walkthrough in a production plant

Tailored processes

Guided capture flows, shaped on how the inspection is actually carried out.

Content from the field

Photos, videos, audio and documents collected on site, certified at the source.

Custom reporting

Summary documents generated to the template the company already uses.

System integration

API and SDK for HSE software, compliance platforms and archives in use.

Benefits

Certainty and legal value
  • Evidence with legal value. Admissible in court and in inspections by the labour authorities.
  • Prevention you can prove. Certified, georeferenced records show what was checked and when.
  • Full traceability. Every prevention activity stays verifiable, years after the fact.
Speed and efficiency
  • Inspection closed on site. The report ends when the walkthrough does, with no work left over.
  • One archive, no chasing. Safety officers, employers and physicians see the same file.
  • Compliance without extra workload. Documentation duties are covered as you work.

What gets certified

Smartphone photographing working conditions and equipment on the production floor
EVIDENCE 01

Workplace photos

Working conditions, equipment, hazards.

Smartphone recording a video check of fire protection and emergency exits
EVIDENCE 02

Inspection videos

Checks on machinery and safeguards.

Voice note dictated on a smartphone during a safety walkthrough
EVIDENCE 03

Voice notes

Observations dictated during the visit.

Smartphone importing a risk assessment, a work permit and a training record
EVIDENCE 04

Documents

Risk assessments, permits and training records imported as they are.

Smartphone showing a certified email exchange with contractors and its attachments
EVIDENCE 05

Email and messages

Exchanges with contractors and consultants, certified with attachments.

Smartphone showing the geolocation of the site where the inspection took place
EVIDENCE 06

Site location

Coordinates, date and time per capture.

Regulations

Workplace safety sits in a heavily regulated area: Directive 89/391/EEC makes the employer responsible for assessing every risk and for documenting the prevention measures, and ISO 45001 asks the same of the management system. The rules on digital authenticity, from eIDAS to the GDPR and the NIS2 Directive, point the same way: the content must be tied to a specific time and place, and that is what decides whether it stands up.

Safety manager and occupational physician during a periodic workplace safety meeting

Frequently asked questions

How does TrueScreen certify a workplace safety inspection?
Photos, videos, checklists and documents are captured on site via mobile app. Every file is certified with immutable metadata: date, time, GPS location and cryptographic hash, protected with a digital seal and a qualified timestamp. The result resists repudiation.
Is certified evidence admissible if an accident goes to court?
Yes. Certified content carries a digital seal and a qualified timestamp under the eIDAS Regulation, which give it legal value. It is admissible in court, in labour inspections and in insurance verifications across all EU member states.
Does it help meet workplace safety documentation duties?
Yes. Directive 89/391/EEC and the national laws implementing it require a documented risk assessment and traceable prevention measures. Every record gets a certain date, a verified place and a signature, so the file holds up when an inspector asks for it.
What can be certified besides photos and videos?
Voice notes dictated on the spot, risk assessments, work permits and training records imported as they are, email exchanges with their attachments, and the coordinates, date and time attached to every single capture.
Can it integrate with the HSE software we already use?
Yes, via API and SDK, with HSE management software, compliance platforms and document management systems. Certified reports export to PDF and JSON, compatible with the archives and safety platforms already in use.
How is evidence from several sites and operators kept consistent?
All certified content flows into one structured archive, linked to the site, the department and the type of check. Every operator captures with the same standard, so nothing is fragmented and nothing has to be rebuilt later.

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