Digital signing of contracts with legal value

Contracts and documents signed with verified identity, sealed at the moment of signature and defensible if anyone denies them later.

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No disputes over who signedContracts closed the same dayEvery signature holds up in court
Person signing a contract on a smartphone at a desk during a business meeting

Every contract, mandate and consent form ends with a signature that someone can later deny. TrueScreen ties each signature to a verified identity and seals the document at that exact moment: the signing becomes impossible to repudiate, and the contract closes in minutes instead of days.

SectorCross-industry: professional services, insurance, real estate, logistics, healthcare, public sector
FunctionLegal, Compliance, Operations, Human resources, Sales, Administration
Key processSigning of contracts, mandates, consents and operational forms
Certified contentSigned documents, signer identity, qualified timestamp, chain of custody
OutputCertified documentation and reporting with legal value
AdoptionApp / Web / API / SDK

Needs

  • Documents pile upContracts, annexes, mandates and consent forms, every day.
  • Signing is fragmentedEvery document follows a different route and a different tool.
  • Signatures are easy to denyWithout a verified identity, a signature can be repudiated.
  • Closing takes too longChasing signatures across the parties costs days on every deal.
  • Audits leave you exposedWithout a structured signing record, nothing can be proved.

Solution

TrueScreen fits into the signing process. The signer is identified before signing and signs from any device, and the document is sealed with a qualified timestamp the moment the signature is applied.

  • Identity verified before signing. A one-time code by SMS or a short biometric video check of the signer.
  • Sealed at the moment of signature. Date, time, location and a timestamp qualified under the eIDAS Regulation.
  • Verifiable by anyone. The document can be checked independently, years later.
Legal and operations team reviewing certified signed contracts on a tablet

Tailored processes

Guided signing flows, shaped on the real approval path.

Content from the field

Identity documents, videos, consents and attachments certified at the source.

Custom reporting

Signing registers and summary documents in the company’s own template.

System integration

API and SDK for ERP, CRM, HR and document systems.

Benefits

Certainty and legal value
  • Signatures that hold up. Admissible in court and in audits, in every EU country.
  • No doubt over identity. Every signature is tied to a person, a moment and a place.
  • Integrity guaranteed. Any change made after the signature invalidates the certification.
Speed and efficiency
  • Contracts closed the same day. The signer signs where they are, on the device they already have.
  • One register, no chasing. Every signed document sits in the same place, ready for audit.
  • Compliance without extra workload. The signing record builds itself while people work.

What gets certified

Certified capture of the identity document presented by the signer
EVIDENCE 01

Identity documents

Photo of the signer’s ID at signing.

Certified biometric video check of the signer before the signature
EVIDENCE 02

Biometric video check

A short video proving who signs.

Certified voice recording of the signer accepting the contract terms
EVIDENCE 03

Spoken consents

Acceptance recorded on the spot.

Certified import of a contract with its annexes before signing
EVIDENCE 04

Contracts and annexes

Documents imported and sealed.

Certified email delivering the signing request with its attachments
EVIDENCE 05

Email and communications

Delivery, receipts and attachments.

Certified geolocation of the place where the contract was signed
EVIDENCE 06

Place and time of signing

Coordinates, date and time of signing.

Regulations

Electronic signing sits in a strictly regulated area: under Article 25 of the eIDAS Regulation an electronic signature cannot be denied legal effect or admissibility as evidence, and a qualified timestamp carries a presumption of accuracy. The GDPR and the NIS2 Directive cover the biometric data and the security of the process. Every signature must be tied to a specific moment and place: that is what decides whether it stands up.

Signed contract on a desk next to a pen and a laptop showing the signing register

Frequently asked questions

How does certified digital signing work?
The document is uploaded and sent to the signer through a dedicated link. The signer confirms identity with a one-time code by SMS or a short biometric video, then signs. TrueScreen adds a qualified timestamp and the context metadata, and seals the document.
How is this different from a simple electronic signature?
A simple electronic signature says nothing about who signed, so its weight is left to the judge. Here the signer is identified before signing, the document is sealed with a qualified timestamp under eIDAS, and the result resists repudiation.
Is the signing process compliant with the eIDAS Regulation?
Yes. TrueScreen integrates the seal of a qualified trust service provider and qualified timestamps under the eIDAS Regulation, works to ISO/IEC 27001 for information security, and handles the biometric identification data under the GDPR.
How is the identity of the signer verified?
Identity is confirmed with a one-time code sent by SMS to the signer’s number, or with a short video with facial recognition. Both tie the signature to a specific person, which is what makes it hard to deny later.
Can a signed document be altered afterwards?
No. At signing the document is sealed with a digital signature and a qualified timestamp. Any later change breaks the seal and invalidates the certification, so integrity stays verifiable over time.
Can signing be integrated with the systems already in use?
Yes, via API and SDK, with ERP and CRM platforms, document management, HR and payroll systems and sector software. Signed documents export to PDF and JSON, compatible with the main archiving and long-term storage systems.

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