How to Certify an Email in 3 Steps

Certifying an email takes less than a minute. Add TrueScreen to your email thread in CC or BCC, and receive a forensic report with digital signature, certified timestamp, and full header preservation. Court-ready email authentication for contract disputes, harassment cases, or regulatory compliance: add, send, certify.

Step by Step

Certifica qualsiasi email in tre passaggi

1

Open TrueScreen

Open your regular email client (Gmail, Outlook, or any other). Find the personalized TrueScreen email address assigned to your organization in the portal. No plugins, extensions, or additional software required.

2

Add TrueScreen to the Thread

Aggiungi l’indirizzo email TrueScreen (che trovi nel tuo workspace) nel campo CC, BCC o A del messaggio che vuoi certificare. TrueScreen acquisisce automaticamente l’intera comunicazione: header, corpo del messaggio e tutti gli allegati. Questo processo puo’ essere automatizzato anche tramite regole del server di posta o via API.

3

Get Your Certified Report

Within seconds you receive your forensic report: qualified digital signature, certified timestamp, hash verification, and chain of custody. Your email certification is complete: the message is now court-admissible digital evidence.

Watch how easy it is to certify an email

Watch the full email certification process. Adding TrueScreen to the thread and certifying takes under a minute.

What You Get

Every Certified Email Includes

Forensic Report

A court-ready PDF documenting every detail of the forensic email acquisition per ISO 27037 guidelines. Admissible as digital evidence in civil and criminal proceedings.

Digital Signature

A qualified digital signature under eIDAS (EU 910/2014) seals your certified email. Any alteration to subject, body, or attachments breaks the cryptographic seal and is immediately detectable.

Certified Timestamp

Legally binding date and time from a Qualified Trust Service Provider (RFC 3161). Impossible to backdate or alter.

GPS Coordinates

Full email header data: sender IP, routing path, DKIM signatures, and SPF records are captured and preserved. This metadata proves the origin and delivery path of the message.

Device Metadata

Mail server, client application, transmission protocol, and encoding data captured during acquisition. A complete digital fingerprint that makes the origin of the email verifiable.

Chain of Custody

Every step from email receipt to certification is logged and cryptographically sealed. An unbroken chain of custody guarantees your email evidence has never been tampered with.

CERTIFY

Start Certifying Your Emails with TrueScreen

Three steps, less than a minute. TrueScreen, the Data Authenticity Platform, uses a patented forensic process to give your emails full legal value. Just add, send, done.

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Forensic report

Your Forensic Report, Explained

Every email certification generates a forensic report in PDF: cryptographic hash, digital signature, certified timestamp, full headers, and chain of custody. Built on ISO 27037, ready to be presented to courts, legal counsel, and regulators.

SECURE ARCHIVE

Manage Your Certified Emails

Access all your certifications from one place. View, download, and share certified emails. Manage your team and handle email certification at scale from your browser.

Benefits

Why Certified Emails Win in Court

Indisputable Proof

Each certified email is sealed with a cryptographic hash, digital signature, and certified timestamp (RFC 3161). Any modification to subject, body, headers, or attachments breaks the seal immediately.

Trust

Courts, insurers, and regulators accept TrueScreen certificates because the process complies with eIDAS, RFC 3161, and ISO 27037.

Compliance & Security

GDPR, NIS2, SOC 2, end-to-end encryption. Compliant with eIDAS, ISO 27037, DORA, and international cybersecurity frameworks.

Email certification vs PEC: what changes

PEC (Posta Elettronica Certificata) certifies that a message was sent and delivered: it is the digital equivalent of a registered letter with return receipt. PEC does not certify the content of the email, only the transmission event.

TrueScreen email certification does the opposite: it captures and certifies the actual content of any email (standard email, Gmail, Outlook, or PEC), including headers, body, attachments, and metadata. The result is a forensic report with digital signature and qualified timestamp that proves what the email contained at a specific moment in time.

In short: PEC proves you sent something. TrueScreen proves what you sent, what you received, and what it contained. The two are complementary: you can certify the content of a PEC message with TrueScreen for complete legal coverage.

Use Cases

Contract Dispute Resolution

Certify email threads about contract negotiations, payment terms, or scope changes. A timestamped, signed record of every message proves who agreed to what and when.

Harassment and Threat Evidence

Preserve threatening emails, harassment messages, or abusive communications with forensic certification. Certified email with full headers proves sender identity and delivery time.

Vendor and Supplier Agreements

Certify pricing confirmations, delivery commitments, or partnership terms exchanged via email. A forensic record with digital signature and timestamp protects both parties in B2B relationships.

Regulatory Compliance Documentation

Archive compliance-critical emails with forensic certification. Certified timestamp and digital signature satisfy audit requirements for GDPR, financial regulations, and data retention policies.

Frequently Asked Questions

Any email sent through your regular email client: business correspondence, contracts, threats, customer communications, and more. Simply add the TrueScreen address in CC, BCC, or TO. Each certification preserves headers, body, and attachments with a forensic report.

Simply copy the personalized TrueScreen email address from your portal workspace and paste it into the CC, BCC, or TO field of any email you want to certify. No plugins, extensions, or additional software required.

Full evidentiary value. A qualified digital signature (eIDAS) and RFC 3161 certified timestamp make the email admissible as evidence in courts across EU member states and eIDAS-compliant jurisdictions.

Yes. TrueScreen captures and certifies the complete email including headers, routing information, DKIM signatures, SPF records, body text, and all attachments.

It never expires. The digital signature and certified timestamp permanently seal your email. Your evidence remains admissible indefinitely.

Yes. You can create mail server rules to automatically add the TrueScreen address to specific email threads. Organizations can also use TrueScreen APIs for deeper customization and no-code integrations for quick setup.

Flexible plans for individuals, professionals, and enterprises. Start with a free trial, or contact sales for volume pricing.

Start Certifying Your Emails Now

Thousands of professionals already certify their emails with TrueScreen. Try it free.