How to Certify an Online Meeting with Legal Value

Certifying an online meeting takes just a few minutes. Paste the meeting link into TrueScreen, a certified bot joins the call, and you receive a forensic report with digital signature, certified timestamp, and real-time transcript. Court-ready meeting authentication for board resolutions, depositions, or remote signings: paste, meet, certify.

Step by Step

Certify an Online Meeting in Three Steps

1

Open TrueScreen

Log in to the TrueScreen portal from any browser. Paste the meeting link (Zoom, Microsoft Teams, Google Meet, or Slack) and press enter. A TrueScreen bot automatically requests to join the meeting.

2

Run the Meeting

Once participants accept the TrueScreen bot, it automatically certifies all audio, video, and screen-shared content while generating a real-time transcript. You run your meeting normally. The bot handles the rest.

3

Get Your Certified Report

After the session ends you receive your forensic report: qualified digital signature, certified timestamp, hash verification, and chain of custody. Your meeting certification is complete: the recording is now court-admissible digital evidence.

Watch how easy it is to certify an online meeting

Watch the full meeting certification process. Pasting the link and starting the certified session takes under a minute.

What You Get

Every Certified Meeting Includes

Forensic Report

A court-ready PDF documenting every detail of the forensic meeting acquisition per ISO 27037 guidelines. Admissible as digital evidence in civil and criminal proceedings.

Digital Signature

A qualified digital signature under eIDAS (EU 910/2014) seals your certified meeting recording. Any alteration to any segment breaks the cryptographic seal and is immediately detectable.

Certified Timestamp

Legally binding date and time from a Qualified Trust Service Provider (RFC 3161). Impossible to backdate or alter.

GPS Coordinates

Participant list, join and leave timestamps, meeting duration, and platform identifiers are captured and preserved. This data proves who attended, when they joined, and how long they participated.

Device Metadata

Video conference platform, session metadata, and a real-time transcript of the entire conversation. A complete digital record that makes every word spoken during the meeting verifiable.

Chain of Custody

Every step from session start to final certification is logged and cryptographically sealed. An unbroken chain of custody guarantees your meeting evidence has never been tampered with.

CONNECT

Open TrueScreen and Start Certifying Meetings

Three steps, minimal setup. TrueScreen, the Data Authenticity Platform, uses a certified bot to give your online meetings full legal value. Just paste the link, meet, certify.

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Forensic report

Your Forensic Report, Explained

Every meeting certification generates a PDF report, a JSON report for system integration, the original recording files, and an XML file with the QTSP electronic seal and qualified timestamp. Built on ISO 27037, ready to be presented to courts, boards, and regulators.

SECURE ARCHIVE

Manage Your Certified Meetings

Access all your certifications from one place. View, download, and share certified meeting recordings. Manage your team and handle meeting certification at scale from your browser.

Benefits

Why Certified Meetings Win in Court

Indisputable Proof

Each certified meeting recording is sealed with a cryptographic hash, digital signature, and certified timestamp (RFC 3161). Any modification to any segment breaks the seal immediately.

Trust

Courts, insurers, and regulators accept TrueScreen certificates because the process complies with eIDAS, RFC 3161, and ISO 27037.

Compliance & Security

GDPR, NIS2, SOC 2, end-to-end encryption. Compliant with eIDAS, ISO 27037, DORA, and international cybersecurity frameworks.

Use Cases

Board Meetings and Resolutions

Certify board meetings, shareholder assemblies, or committee sessions. A forensic recording with digital signature and timestamp proves attendance, votes, and decisions with full legal value.

Remote Depositions and Testimony

Certify remote depositions, witness testimonies, or expert interviews conducted via video call. Certified meeting recordings with participant data prove who said what and when.

Training and Compliance Sessions

Certify mandatory training sessions, safety briefings, or compliance webinars. A forensic meeting record with attendance data and timestamp satisfies regulatory documentation requirements.

Remote Contract Signing

Certify remote signing ceremonies or verbal confirmations during video calls. A forensic recording with participant identity and timestamp adds a layer of legal certainty to digital agreements.

Frequently Asked Questions

TrueScreen works with major platforms including Zoom, Microsoft Teams, Google Meet, and Slack. A certified bot joins the call and captures audio, video, screen shares, and session metadata regardless of the conferencing tool used.

No. Only the person initiating the certification needs a TrueScreen account. They paste the meeting link in the portal, and a TrueScreen bot joins the call. Other participants just need to accept the bot when it requests to join.

Full evidentiary value. A qualified digital signature (eIDAS) and RFC 3161 certified timestamp make the meeting recording admissible as evidence in courts across EU member states and eIDAS-compliant jurisdictions.

Recording consent laws vary by jurisdiction. The TrueScreen bot is visible to all participants who must accept it into the call, providing transparency. Compliance with local recording consent requirements is the responsibility of the meeting organizer.

No. The TrueScreen bot must be present during the live meeting to guarantee an unbroken chain of custody. For pre-existing recording files, use the file certification feature from the TrueScreen portal or app.

It never expires. The digital signature and certified timestamp permanently seal your meeting recording. Your evidence remains admissible indefinitely.

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Start Certifying Your Meetings Now

Thousands of professionals already certify their online meetings with TrueScreen. Try it free.