Certified procurement and contracts: digital proof of works execution

Certify project progress and contract execution at the source with digital signature and timestamp for milestones, inspections and compliance checks.

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La gestione delle emergenze legate a terremoti, alluvioni, frane, incendi e eventi meteo estremi richiede una documentazione rapida, capillare e affidabile dello stato dei luoghi e dei danni subiti. Squadre di intervento, periti, tecnici della protezione civile e operatori di utility producono migliaia di contenuti in condizioni operative difficili, spesso da più postazioni simultanee e con finestre temporali ridotte.

Senza garanzie di integrità, data certa, geolocalizzazione verificabile e catena di custodia, queste evidenze restano esposte a contestazioni sull’autenticità, a duplicazioni e a errori che rallentano la valutazione dei danni, la liquidazione dei sinistri e l’accesso agli indennizzi. L’obbligo assicurativo introdotto dalla Legge 213/2023 e dal DM 18/2025 per la copertura dei danni catastrofali aumenta la necessità di una documentazione probatoria strutturata e conforme.

TrueScreen consente di certificare ogni evidenza raccolta sul campo trasformandola in dato certificato con valore legale: autentico, integro, immodificabile e tracciabile, accelerando perizie, liquidazioni e rendicontazioni nel pieno rispetto degli obblighi normativi.

Industry

Public and private procurement, construction, services

Business function

Works management, project management, compliance

Key process

Documentation and verification of contract execution

Certified content

Site photos, videos, inspection reports, acceptance records, progress reports

Output

Certified documentation and reporting with legal validity

Adoption mode

App / Web / API / SDK

Needs

  • Construction site documentation lacking authenticity guarantees and certain dating

  • Disputes over actual works execution due to absence of certified evidence

  • Delays in progress report approval due to incomplete or unverifiable documentation

  • Risk of post-contract disputes due to poor activity traceability

  • Non-compliance with Legislative Decree 36/2023 requirements for execution verification

processo

Solution

TrueScreen consente alle squadre di intervento di certificare foto, video, audio e documenti durante le operazioni di emergenza e post-evento.

Ogni contenuto viene certificato con metadati immodificabili: timestamp, coordinate GPS, identità dell’operatore. Verbali di sopralluogo e perizie vengono firmati digitalmente, creando un fascicolo certificato per ogni evento, area o pratica.

In caso di contestazione su danni o indennizzi, il fascicolo fornisce prove con provenienza e integrità garantite, riducendo tempi di risoluzione e costi legali.

What gets certified

Construction site photographs

Certified images of works progress, completed tasks, materials used and site conditions with date, time and GPS position

Videos and inspections

Certified recordings of construction activities, conformity checks, inspections and site visits with visual documentation of progress

Reports and records

Certified acquisition of acceptance records, inspection reports, site registers, work sheets and any execution document

Progress reports and accounting

Certified documentation supporting progress milestones, measurement records and project accounting

Expected benefits

  • Certified proof of execution with certain date, time and location for every activity

  • Accelerated progress report approval with structured and verifiable documentation

  • Reduced post-contract disputes through indisputable digital evidence

  • Complete digital project file with automatic audit trail

  • Compliance with Legislative Decree 36/2023 requirements for inspections and acceptance

Partners

Construction companies, engineering firms, project management companies, contracting authorities, public entities, general contractors.

Integrations

Construction management systems, BIM platforms, works accounting software, e-procurement portals, procurement document management systems.

FAQ: certified procurement and contracts

1) How does construction site documentation certification work?
TrueScreen certifies photos, videos and construction documents at the moment of collection by applying a digital signature and timestamp. Each piece of content is recorded with date, time and GPS position metadata, ensuring certain proof of execution.
2) How does it support progress report approval?
Documentation certified at the source accompanies each progress report with verifiable proof of completed execution. This eliminates the need for additional documentation and accelerates verification and payment procedures.
3) Is the certification compliant with Legislative Decree 36/2023?
Yes, documentation certified with TrueScreen meets the requirements of the Public Contracts Code regarding execution verification, works accounting and acceptance, ensuring transparency and traceability.
4) How does it reduce the risk of post-contract disputes?
Certification at the source ensures that every photo and construction document is authentic, dated and geolocated. Certified evidence is extremely difficult to contest, significantly reducing the risk of disputes over works execution.
5) What construction documents can I certify?
You can certify any documentation: progress photos, construction videos, acceptance records, inspection reports, site registers, work sheets and documentation supporting progress milestones.
6) How does it integrate with construction management systems?
Certified reports generated by TrueScreen can be archived in the digital project file and integrated with BIM platforms, works accounting software and e-procurement portals.

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