Certified cultural heritage: digital evidence for conservation and transport

Documentazione certificata con valore legale per condition report, restauri, spedizioni e gestione danni su opere d’arte e patrimonio culturale.

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Every artwork accumulates critical documentation throughout its lifecycle: condition reports, restoration assessments, handover records, damage reports. This documentation is produced by different parties (museums, galleries, restorers, transporters, insurers, surveyors), using tools and standards that rarely communicate. The result is predictable: photos without a certified timestamp, condition reports open to manipulation, broken chains of documentary custody. When a dispute arises over pre-existing damage or a poorly executed restoration, existing documentation fails to hold up. With TrueScreen, the Data Authenticity Platform, every visual and documentary piece of evidence is certified at the moment of acquisition and becomes legally valid data compliant with the eIDAS Regulation and ISO/IEC 27037: authentic, intact, immutable and with full digital provenance guaranteed at the source.

60%

Art claims from transport

Burns & Wilcox

$59,6 Mld

Global art market 2025

Art Basel/UBS 2026

50%+

Estimated forged works in circulation

Fine Art Expert Institute

Industry

Art, cultural heritage, historical and artistic heritage

Business function

Conservation, Registrar, Art Logistics, Risk Management, Compliance

Key process

Condition reports, restoration documentation, artwork handling, damage management

Certified content

Photos, videos, technical documents, expert assessments

Output

Certified documentation and reporting with legal validity

Adoption mode

App / Web / API / SDK

Needs and challenges

Photos and videos of conservation status without a certified timestamp, easily challenged in court

Traditional condition reports lacking traceability and integrity guarantees across the documentary chain

Transport damage impossible to prove due to lack of certified pre-shipment documentation

Restorations lacking enforceable documentation on pre and post conservation status

Dispute timelines and costs amplified by the absence of evidence with full probative value

TrueScreen cultural heritage documentation needs

Solution

TrueScreen si inserisce nel ciclo documentale delle opere d’arte come livello di certificazione nativo. Conservatori, registrar, restauratori e trasportatori certificano foto, video e documenti al momento stesso della cattura. Autenticità, integrità, data e ora certa, geolocalizzazione e identità dell’operatore vengono cristallizzate in modo immodificabile su ogni contenuto acquisito. Il risultato: condition report, fascicoli di restauro e verbali di consegna costruiti su evidenze con pieno valore probatorio, meno contestazioni e dispute che si risolvono più rapidamente.

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Business function	TrueScreen benefit
Conservation and Registrar	Condition reports with certified timestamps and verifiable integrity, usable as evidentiary reference for the entire lifespan of the artwork
Restoration	Certified pre and post intervention documentation, enforceable in case of disputes over treatment quality or scope
Art Logistics and Transport	Certified handover and return records that assign clear responsibility in case of transit damage
Risk Management and Insurance	Structured and certified case files that accelerate assessment and settlement, reducing documentary fraud
Compliance and Management	Demonstrable compliance with documentation requirements under the eIDAS framework and international cultural heritage standards

Business function

TrueScreen benefit

Conservation and Registrar

Condition reports with certified timestamps and verifiable integrity, usable as evidentiary reference for the entire lifespan of the artwork

Restoration

Certified pre and post intervention documentation, enforceable in case of disputes over treatment quality or scope

Art Logistics and Transport

Certified handover and return records that assign clear responsibility in case of transit damage

Risk Management and Insurance

Structured and certified case files that accelerate assessment and settlement, reducing documentary fraud

Compliance and Management

Demonstrable compliance with documentation requirements under the eIDAS framework and international cultural heritage standards

Frequently asked questions

1) Does the certified condition report replace the traditional one?

It enhances and strengthens the evidentiary value of existing reports. Visual evidence acquires a certified timestamp, integrity verification and immutability compliant with the eIDAS Regulation, making the report legally enforceable in judicial and insurance proceedings without additional expert assessment.

2) How are artworks documented in environments without connectivity?

Acquisition and certification work offline through the app. Metadata is locked at the moment of capture. Synchronization occurs at the first available connection, with no loss of data or guarantees.

3) Is the certification valid for international insurance disputes?

Qualified timestamps and digital seals comply with the eIDAS Regulation, recognized across all 27 EU Member States. For non-EU jurisdictions, certified evidence meets ISO/IEC 27037 standards and is accepted as digital forensic evidence.

4) How long does it take to certify a complete condition report?

Certification happens in real time: every photo or video is certified at the moment of capture. A complete condition report takes the same time as traditional documentation, with no additional steps.

5) How does it integrate with existing collection management systems?

TrueScreen connects to leading collection management systems. Certified evidence is automatically linked to artwork records, with structured metadata and documentation exportable in standard formats.

6) Does certified documentation expire?

No. Qualified timestamps maintain validity for a minimum of 20 years under international digital trust frameworks. Evidence remains verifiable and legally enforceable for the entire lifespan of the artwork, with the option to renew temporal validation.