Certified Transport Document: Legally Valid Proof of Delivery and Shipment

Legally valid proof of delivery and shipment

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Managing transport documents (DDT) is a critical challenge in the supply chain: compilation errors, lost paper copies, disputes over goods reception, and difficulty reconciling shipments with deferred invoices generate delays, administrative costs, and fiscal non-compliance risks. Italian DPR 472/1996 imposes specific requirements for DDT issuance and retention, while Article 2220 of the Civil Code requires ten-year retention by both the sender and the recipient. TrueScreen certifies every transport document and every proof of delivery at the moment of generation or reception, ensuring authenticity, integrity, and immutability of contents, full compliance with CAD and D.M. June 17, 2014 requirements for digital preservation, and a structured operational workflow that reduces reconciliation times and disputes.

Industry

Logistics, Transport, Distribution, Manufacturing, Retail, E-commerce

Business function

Logistics, Warehouse, Administration, Procurement, Compliance

Key process

DDT issuance and reception, proof of delivery, shipment-invoice reconciliation

Certified content

Transport documents, proof of delivery, goods condition evidence, reception signatures

Output

Certified documentation and reporting with legal validity

Adoption mode

App / Web / API / SDK

Needs

  • Paper DDTs prone to loss and tampering, with no guarantees of authenticity or integrity

  • Ten-year retention required by Civil Code and DPR 472/1996 without adequate structure

  • Disputes over partial deliveries or damaged goods without verifiable proof of delivery

  • Delays in DDT-invoice reconciliation with manual checks and invoicing errors

  • Transport data fragmented across ERP, WMS, and carriers, incomplete document trail

processo

Solution

TrueScreen integrates digital certification into the DDT issuance, transport, and reception workflow. Every transport document is certified at the moment of generation with authenticity, integrity, and immutability guarantees compliant with the eIDAS Regulation. Upon delivery, the recipient certifies the proof of reception — signature, photos of goods condition, notes on any discrepancies — creating an immutable record linked to the original DDT.

Certified metadata includes timestamps and GPS geolocation, making it verifiable when and where each operation took place.

What gets certified

Complete DDT

Transport document with all mandatory data required by DPR 472/1996, cryptographically sealed.

Goods condition

Photos and videos at loading and unloading to document goods condition at every transport stage.

Reception signature

Digital signature of the recipient or their delegate with certified timestamp and GPS geolocation.

Reserves and discrepancies

Notes on damages, missing packages, or discrepancies found, certified at the moment of delivery.

Supporting documentation

Packing lists, accompanying notes, and conformity certificates for the transported goods.

Expected benefits

  • Delivery disputes eliminated with certified, verifiable, and non-repudiable proof of reception

  • DDT-invoice reconciliation times reduced with automatic alignment of document references

  • DDT digital preservation compliant with CAD, no need for ten-year paper archives

  • Full traceability from loading to delivery with certified time and place metadata

  • Deferred invoicing errors reduced with automatic DDT-invoice correlation

  • Claims and dispute management accelerated with certified documentation always available

Partner

Logistics operators and carriers, system integrators specializing in supply chain and logistics, TMS and WMS providers, document digitization and digital preservation partners, software companies active in electronic invoicing and B2B workflows.

Integrations

Integration with ERP for automatic certified DDT issuance, with WMS for shipment order and transport document correlation, with TMS and carrier platforms for proof of delivery management, with electronic invoicing systems for DDT-invoice reconciliation, with CAD-compliant digital preservation archives, via API and SDK.

FAQ: certified transport documents for logistics and distribution

1) What is a TrueScreen-certified DDT?
It is a transport document that is cryptographically sealed at the moment of issuance with a digital signature, eIDAS-qualified timestamp, and context metadata, ensuring authenticity, integrity, and immutability with legal validity.
2) What content is certified during transport and delivery?
The complete DDT, photos of goods condition at loading and unloading, the recipient’s reception signature, notes on discrepancies or damages, and supporting documentation such as packing lists and certificates.
3) Is TrueScreen certification compliant with DDT preservation regulations?
Yes. The process meets the requirements of DPR 472/1996, Article 2220 of the Civil Code, CAD (Legislative Decree 82/2005), and D.M. June 17, 2014, enabling digital preservation with full legal validity.
4) How does certified proof of delivery work?
Upon delivery, the recipient digitally signs the reception via the app. TrueScreen certifies the signature along with photos of the goods, any reserves, timestamp, and GPS geolocation, creating an immutable record.
5) Is the certified DDT valid for deferred invoicing?
Yes. The certified DDT contains all mandatory references required by DPR 472/1996 and can be automatically reconciled with the deferred invoice by the fifteenth day of the following month.
6) How does TrueScreen integrate with business logistics systems?
Via API and SDK, TrueScreen connects to ERP, WMS, TMS, and carrier platforms to automate certified DDT issuance, proof of delivery management, and reconciliation with electronic invoicing.

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